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Adding waivers after student has registered

Occasionally, students will not indicate they are a Free/Reduced Lunch student when they register for their exams. When this happens, the students registration is recorded, without the waivers as they did not let the system know they were eligible.

Applying F/R Lunch Waivers and placing a student who has registered on the F/R list is quite simple. Using the View/Enter/Edit Payments/Waivers utility (Report Center => Finances => View/Enter/Edit Payments/Fees/Refunds => View/Enter/Edit Payments/Waivers ) you can locate the student and click Enter Free/Reduced Lunch.** This will bring up the Enter Free/Reduced Waivers screen.

(** If the student does not have an Enter Free/Reduced Lunch link available, skip to the "Adding Waivers on the F/R Lunch Student Report" section below.)

Scrolling down to the bottom, you can record a F/R lunch waiver. Recording a waiver will apply the waiver as well as mark that this is a F/R lunch student. This student will then show on your F/R Lunch Students Report. When recording waivers for students with multiple exams, you can record a single waiver, but many schools will record a waiver for each exam as this is how the system records waivers when you approve F/R waiver requests. Recording multiple waivers is easily done by clicking the Add More Payment link and another row will be added for the second waiver.  

When adding another row, be sure to set the Type to Free/Reduced Lunch Waiver and the Payment Method to Free Lunch Waiver as the new row will not have these settings automatically applied.

Note:  Just changing a registered student to F/R lunch by editing the student's free/reduced question will not apply waivers nor will it place a registered student in the F/R Lunch Waiver approval queue. You also do not want to drop the exams and have the student re-register as students cannot register for exams they have dropped. The directions above are the way to apply F/R Lunch waivers after a student has registered.

Adding Waivers on the F/R Lunch Students Report

If the student does not have the Enter Free Reduced Lunch link available in the View/Enter/Edit Payments/Waivers utility, you will need to record the waiver from the F/R Lunch Students report (AP Report Center => Free/Reduced Lunch Students => F/R Lunch Students). The student will show as "Not Verified" in the F/R Lunch Students report since the answer to the Free/Reduced question for that student was changed after he/she registered. You will click Record Waiver to add the Free/Reduced lunch waiver.

FR_Lunch_report_not_verified.jpg

Scrolling down to the bottom, you can record a F/R lunch waiver. When recording waivers for students with multiple exams, you can record a single waiver, but many schools will record a waiver for each exam as this is how the system records waivers when you approve F/R waiver requests. Recording multiple waivers is easily done by clicking the Add More Payment link and another row will be added for the second waiver.  

When adding another row, be sure to set the Type to Free/Reduced Lunch Waiver and the Payment Method to Free Lunch Waiver as the new row will not have these settings automatically applied.

Note:  Just changing a registered student to F/R lunch by editing the student's free/reduced question will not apply waivers nor will it place a registered student in the F/R Lunch Waiver approval queue. You also do not want to drop the exams and have the student re-register as students cannot register for exams they have dropped. The directions above are the way to apply F/R Lunch waivers after a student has registered.

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