Follow

Adding Join Codes to AP Exams

The College Board requires your school to provide a Join Code to each student in each AP class and have the students "enroll" via the College Board's website for their AP exam and resources. Those join codes will be assigned to you by the College Board when you create your exams and sections in their system. However, you should first complete the AP Configuration Interview in TR where you are provided a CB Configuration Cheat Sheet of the exams, teachers, and periods/sections you configured in Total Registration. You should use the information on the CB Configuration Cheat Sheet to create the exams and sections in the College Board's system, so the naming conventions in the two systems match.

Once you use the Cheat Sheet to create your exams and sections in the College Board's system, you will continue by clicking the  "Next- Upload the Join Codes into TR" button at the bottom of the  CB Configuration Cheat Sheet in Configure AP Registration of TR. Here you can upload the "Download Section Info with Join Codes" file you download while in your College Board account (see https://apcentral.collegeboard.org/pdf/ap-coordinators-manual-part-1-2020-21.pdf#page=72 for more information). 

NOTE: You can choose to opt out of uploading the College Board's Join Code file to TR as shown in the below example, and instead, manually type each join code when editing the individual AP exams from the Manage/Set Up AP Exams page. However, we strongly recommend you upload the College Board's file so there is less risk of linking an incorrect join code to exams.

CB_JC_upload_OPT_OUT.jpg

Once you upload the College Board's Join Code file, you will link the CB's join codes to the appropriate exams/teachers/sections you configured in TR.  Once you match the sections, be sure to check the checkbox in the left column and  click "Update Selected Exams (exams checked above)":

mceclip0.png

Note: If you later need to add or modify your join codes in TR, you can click the Manage/Set Up AP Exams link in the AP menu to edit each exam and manually add or edit join codes for each exam.

This process removes the need for teachers to individually distribute their unique join codes to each class and reduces errors with the enrollment process.

 

Viewing Assigned Join Codes

You can view the Join Codes report (AP => AP Report Center => Exams => Misc Exam Reports => Join Codes Report) to review all your exams/teachers/periods/join codes.

mceclip1.png

After students register in TR they can access their unique Join Codes three ways:

  • TR will display them on the confirmation screen with directions of how to register in the College Board's system.
  • TR will send a pdf attachment with the confirmation email that has the student's unique join codes.
  • Students can view their join codes in their TR account by accessing the Student's Account History.
Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request