Schools will need to set up their PSAT/NMSQT fee calculations so that Total Registration can show students their exam fee. These fee calculations are configured at PSAT/NMSQT Exam Service => Configure PSAT Registration => Fee Calculations.
Fee Calculation Methods
Your base PSAT Exam Fee was configured at PSAT/NMSQT Exam Service => Configure PSAT Registration => General Info.
- Fee Varies by Grade Level - Check this if students pay different fees based on the grade they are in. Many schools use this as they cover the cost of a particular grade, or offer the exams at a reduced cost depending on the student's grade level. Once you check yes, you will be presented a table that allows you to enter a "Discount" for each grade level. If a particular grade level receives a discount, enter the amount in the discount column. The system will show you how much that student will pay (Base Exam Fee - Grade Level Discount)
- A fee or waiver can be applied to students that answer a particular question a particular way. Some examples are:
- Students in a particular program (AVID) receive a discount
- Personal Checks have an additional fee
- Students who were given a special code receive a discount
In order to configure this fee calculation, schools will need to check the box and then click the link to set-up the question/answer combination that triggers the fee/discount to be applied.
1. First schools will select the question that will trigger/fee.
If the question is a free response question the school will enter a response that must be matched. If the question is multiple choice, the school must select the response that must be selected to receive the fee/waiver (if multiple responses, each must be configured individually)
2. Next enter the amount of the waiver or fee. Fees will be indicated by entering a positive value and waivers are negative values.
3. Enter a label that will be recorded with the fee/waiver
4. Choose how the fee/waiver will be calculated (Per Registration or Per Exam)
5. Click Save.
- Handling Multiple Waivers - Please use this option to tell the system how to handle waivers if a student is eligible for both a Free/Reduced Lunch Waiver and a Grade Level Waiver. Which waiver should the system apply first?
Free/Reduced Lunch
Total Registration offers several ways to handle free/reduced lunch waivers for students who qualify. The most popular method is to ask students to report their status and hold registrations for approval when students indicate they are Free/Reduced Lunch Students. Schools then have the ability to verify eligibility. If the waiver request is approved, TR will calculate the appropriate waiver and email students a confirmation with the waivers applied and information about paying (if school has payment processing). If a waiver request is denied students will be emailed a confirmation showing their balance due with directions of how to proceed.